1
Set the team identity
Configure the business name, contact details, timezone, invoice display name, and shared payment setup.
Small team management
Keep every instructor on the same page.
Run a small academy or coaching business from one shared workspace for students, schedules, packages, payments, and communication—with owner, admin, and instructor responsibilities kept clear.
Designed for teaching teams that have outgrown separate accounts and spreadsheets.
Team workspace
Northside Coaching
AMOwner
Alex Morgan
Billing and team access
JTAdmin
Jordan Taylor
Team and teaching access
TPInstructor
Taylor Parker
Teaching workspace
86
Students
24
This week
3
Instructors
The workflow
Add the team without fragmenting the business.
Members join the existing workspace so the operating history stays connected as the team grows.
2
Invite with the right role
Add an admin or instructor by email. The recipient reviews the team and role before accepting the invitation.
3
Work from shared records
Active instructors teach from the same student, schedule, package, payment, group, and communication history.
Connected by design
Shared operations with deliberate control.
The workspace stays collaborative without making every member responsible for subscription or access decisions.
Shared student records
Keep the team's students and teaching history in one workspace instead of duplicating records per instructor.
Complete schedule visibility
Coordinate lessons and groups with a calendar that reflects the team's teaching activity.
Owner, admin, and instructor roles
Separate subscription ownership and team management from day-to-day teaching access.
Managed invitations
Invite members, review pending access, resend invitations, update eligible roles, or remove access.
Owner-controlled billing
Keep LessonSync subscription decisions with the owner while sharing the team's student payment configuration.
Membership activity
Review recent invitations, joins, and member changes in the Team settings area.
A clear fit
Know whether LessonSync matches the way you work.
The best software is the one that removes work you actually have. Here is the honest boundary.
A good fit when you…
- Have two or more instructors serving the same student base.
- Need shared schedules, packages, payments, and communication history.
- Want admins to help manage access while the owner retains billing control.
- Expect the coaching business to add instructors over time.
Probably not the right fit when you…
- Are a solo instructor with no shared workspace needs.
- Need isolated franchises with completely separate data in one account.
- Want each instructor to maintain a disconnected version of the same student.
- Need enterprise HR, payroll, or facility-management software.
Questions
Straight answers before you start.
What this workflow handles, and what stays under your control.
Which team roles does LessonSync support?
A team has an owner and can include admins and instructors. Owners control subscription billing and ownership. Owners and admins can manage the team and invitations, while instructors work in the shared teaching workspace.
Can active instructors work with the same students?
Yes. Active members of a Team workspace can work with the team's students, schedules, packages, payments, and related teaching records.
Can an owner add or remove instructors?
Yes. Authorized team managers can invite members, resend or cancel pending invitations, update eligible roles, and remove members. Ownership can also be transferred to an eligible active member.
Is payment setup shared across the team?
Yes. The team's payment configuration is shared across the workspace and used in student-facing payment information. Subscription billing remains owner-controlled.
Can we see recent membership changes?
Yes. The Team settings area includes recent activity for invitations, joins, and member changes so managers can review access changes.
Is the Team plan necessary for a solo coach?
No. A solo instructor can use the Free or Pro plan. Team is for businesses that need more than one instructor working in the same workspace.
Keep exploring
See the connected parts of LessonSync.
The workflow continues across lessons, groups, packages, payments, communication, and student access.
Let LessonSync handle the admin. You focus on teaching.
Bring your lessons into one organized workspace. Free forever for up to 10 students.